An understood and agreed strategy of communication

Building design and construction are activities which involve presentation and manipulation of information and ideas as the processes move forward, usually referred to as ‘progress’.
Individuals and groups frequently need to exchange information, ask each other questions, provide answers, make suggestions or proposals, persuade each other to adopt courses of action, confirm requirements and issue instructions. 

They can do this by:
● Talking
Speaking to each other face to face, informally between individuals or formally in group meetings, using telephone or video linkup for conferencing.
● Writing
Confirming information using letters, faxes, e-mail, reports, meeting notes, minutes, specifications and through intranet and extranet arrangements using web pages.
● Using images
Explaining ideas using 2D and 3D drawings, static models and computer-generated 3Danimated models, traditional and digital photography, and PowerPoint slide presentations.

In whichever way individuals in the development team exchange information with one another, the outcome is likely to have an affect on the others who were not directly involved in the exchange. Consequently many of the discussions and agreements made between individuals must be made available to others, or even to everyone. From the beginning of the project, it is useful to have an understood and agreed strategy for:
•    collecting relevant information and confirming its accuracy;
•    presenting ideas to one another in order to explain what may be possible and to secure necessary approvals;
•    establishing a reliable system for the management and distribution of information, so that agreed ideas are understood as a common basis for proceeding.